FOR PROPERTY MANAGERS

Your property management answering service, live 24/7

An AI receptionist that picks up every leasing and maintenance call, even at midnight, so the unit gets filled by you and not by the listing that picked up.

Books tours on your calendarLogs maintenance with unit and issueTakes fees and deposits by phone
Get started

Answering your line in about 5 minutes. No setup fee, no contract.

Or hear it answer a call first

Where property management loses the phone

After-hours leasing inquiries

Most prospects call outside office hours, and industry benchmarks put missed calls near 38% for property management. A prospect who reaches voicemail calls the next listing.

Maintenance calls at midnight

Your AI receptionist answers, collects the unit, the issue, and a callback number, and flags true emergencies to your on-call staff.

Staff tied up on showings

While your team walks a unit, every other caller still gets answered, qualified, and booked for a tour.

Deposits that wait until Monday

Application fees and deposits can be collected on the call through Stripe, so a hot prospect commits before they cool off.

HOW IT WORKS

Live on your line in minutes

1
Forward your leasing line

Keep your number. Forward after-hours, overflow, or everything. The setup screen shows you the number to forward to.

2
Every caller gets handled

Leasing prospects get qualified and booked for tours. Maintenance calls get logged with unit and issue. Emergencies get escalated.

3
You see everything

Summaries, transcripts, and lead details for every call land in your inbox, with follow-up texts sent to callers automatically.

Answering your line in about 5 minutes

No setup fee, no contract, no call to book. If the first week does not prove itself, cancel or ask for a refund.

Minute 0

Sign up and paste your website

The agent trains on your site, your listings, and your hours. Add the questions you want asked and connect your calendar.

Minute 5

Hear it answer your first call

Call the number it gives you and listen. Adjust the greeting, turn on payments, and set what should transfer to a person.

Day 1 onward

Forward your line and read the transcripts

After hours, on overflow, or always. Every call answered, every lead captured, every booking, in your dashboard the moment the call ends.

EVERY PLAN INCLUDES
  • 24/7 answering on your own line
  • Appointments booked to your calendar
  • Payments and deposits collected through Stripe
  • A transcript of every call
  • Follow-up texts to every caller
  • A satisfaction guarantee on your first subscription
Get started

No contracts. Cancel anytime.

Crooked River Self Storage logo
RUNNING TODAY

Crooked River Self Storage

329
live calls answered
56
leads captured by phone
$2,000
of monthly savings

Crooked River runs on the VIP plan, the done-for-you tier: our team built a custom integration into their storage management software, so their agent quotes live unit availability, reserves units, looks up tenant accounts and gate codes, takes payments by phone through Stripe, and logs every call to their CRM. Two locations, one number, and nobody at either facility has to pick up.

FREE DEMO

Hear it answer a leasing call

Enter your property website and hear an AI receptionist trained on your listings, your hours, and your policies.

CALCULATE YOUR ROI

What every week of missed calls costs you

Put in your numbers. This is what waiting looks like.

Your Business Metrics

Enter your business metrics and hit Calculate ROI to see your results.

Start self-serve on Starter, or have our team build and run everything for you on VIP. No setup fee, no contract, cancel anytime, and you do not pay unless you are satisfied.

Simple Pricing. Two Ways to Start.

Same powerful AI Voice Employee on both plans. Do it yourself from $39/mo, or go VIP and our team does everything for you. No contracts, cancel anytime, backed by our satisfaction guarantee.

Annual saves you $3,600/yr on VIP

STARTER - DO IT YOURSELF

$39/mo

Billed annually ($468/yr) · 120 minutes included

  • 120 minutes included every month
  • A local phone number for your business
  • Answers every call, 24/7
  • Sends calls to you or your team when needed
  • See every call, lead, and customer in one place
  • Customize how your AI sounds and what it says
  • Two-way text messaging with customers
  • Sends follow-up texts after every call
  • Books appointments straight to your calendar
  • Takes payments over the phone
  • Priority support from our team
Get Started

No contracts. Cancel anytime.

VIP - WE DO IT ALL FOR YOU

$697/mo

Billed annually ($8,364/yr) · 1,000 minutes included

  • Everything in Starter
  • 1,000 minutes included every month
  • ~10% of a US receptionist's salary - answers 24/7
  • Outbound calling & text campaigns to your leads
  • We set everything up for you
  • Ongoing optimization of your AI agent
  • We run and optimize your outbound campaigns for you
  • Proactive support from our team
  • Custom integrations - we connect your CRM
  • First access to the newest features
  • Satisfaction guarantee - you don't pay unless you're satisfied
Get Started

Satisfaction guarantee: you do not pay unless you are satisfied. VIP is done for you: our team builds your whole setup after you sign up.

FREQUENTLY ASKED QUESTIONS

Still have questions?

About 5 minutes. Sign up, paste your website, and the agent trains on your listings, your hours, and your policies. Call the number it gives you to hear it, then forward your existing line after hours, on overflow, or always. Every call lands in your dashboard with a transcript. No setup fee, no contract, and you do not pay unless you are satisfied.

Yes. It collects the unit, the issue, and a callback number, sends the details to your team by text or email, and can transfer true emergencies to your on-call staff.

Yes. Once payment processing is turned on through Stripe, the agent can collect application fees, deposits, and other payments over the phone. Processing is PCI compliant.

Yes. It answers the leasing and maintenance lines for apartments and rental portfolios around the clock: unit availability and pricing from your listings, tour bookings on your calendar, maintenance requests logged with the unit and issue, and emergencies transferred to your on-call staff. You keep your number and forward it.

Yes! Once set up, you can turn on payment processing through Stripe and callflo.ai will take payments over the phone. All payment processing is PCI compliant, safe, and secure.

Not exactly. You can either use a new callflo.ai number or forward your existing business number to callflo.ai.

Yes. callflo.ai can answer calls 24/7, even outside business hours, weekends, and holidays.

Yes. callflo.ai can transfer calls based on rules you define—such as urgent issues, VIP customers, or when a caller asks for a person.

Yes. You receive call summaries, transcripts, and lead data for every single caller conversation.

Two simple plans. Starter is $39/mo on annual billing ($49/mo monthly) with 120 minutes of answered calls included every month, fully self-serve — including two-way text messaging. VIP is $697/mo on annual billing ($997/mo monthly) with 1,000 minutes included, outbound calling and text campaigns for your leads — and our team does everything for you: setup, ongoing optimization, running and optimizing your campaigns, and custom integrations like connecting your CRM. That's only about 10% of what a receptionist costs in the US, and your AI receptionist answers 24/7. Anything over your included minutes is $0.98/min. No contracts, cancel any time, backed by our satisfaction guarantee.

There are no set up fees whatsoever. It only takes about 5 minutes to get started.

FROM THE BLOG

Phone coverage for property managers, in detail

Property ManagersProperty management leads: where owners come from, what they cost, and where they get lostProperty management leads come from referrals, search, listing sites, investor groups and cold outreach. What each costs, and how owner calls get lost.Read the postAll of real estateHow to stop missing business calls: every option, priced for the same monthHow to stop missing business calls: find when you miss them, then compare voicemail, forwarding, text back, answering services and AI, priced.Read the postProperty ManagersHow to get into property management: roles, licenses, certifications and payHow to get into property management: entry roles, state licensing, CALP, CAM and CPM credentials, median pay of $69,990, and how to land your first job.Read the postProperty ManagersWhat questions to ask a property management company before you signWhat questions to ask a property management company: fees, screening, repairs, who answers at 2am and how you exit, with what good answers sound like.Read the postProperty ManagersHow to start a self storage business: costs, the plan, and what to check firstHow to start a self storage business: build, buy or convert, 2026 costs per square foot, the plan lenders want, and whether it still pays.Read the postProperty ManagersHow much do property managers charge? Every fee, sourced, with the year-one mathHow much do property managers charge? Monthly fees averaged 8.49% of rent and leasing 70.6% of a month. Every fee sourced and dated, plus year-one math.Read the post

All posts on the callflo.ai blog

Stop paying for calls nobody answers

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Starter is $39 a month on annual billing. Cancel anytime.