An open house sign in sheet collects each visitor's name, phone, email and buying status so you can follow up the next morning. Build yours below: enter the property and your details, choose the columns, then print it or save a PDF. It is free, with no sign-up and no Canva account.
Free open house sign in sheet builder
The preview updates as you type. Print from your browser, where "Save as PDF" is one of the destinations. The builder also gives you a blank CSV for keeping the leads, and a follow-up text and email written from the same details.
Open house sign-in sheet builder
Columns on the sheet
| NameFirst and last | PhoneBest number | Have an agent?Yes / No | Pre-approved?Yes / No | Moving when?0-3, 3-6, 6+ months | OK to text?Initial if yes | |
|---|---|---|---|---|---|---|
By initialing "OK to text?" you agree that Dana Reyes of Harbor Realty may call and text you at the phone number you wrote, including by automated means, about homes for sale. You do not have to agree in order to buy or rent any property. Message and data rates may apply. Reply STOP at any time to opt out.
Preview of the first rows. The printout has all 15, on landscape letter paper, and repeats the headers on each page.
Hi [first name], it's Dana Reyes with Harbor Realty. Thanks for coming through 412 Maple Avenue on Sunday. Did it come close to what you're looking for, or did something miss? Tell me and I'll send a few that fit better. Reply STOP to opt out.
Subject: 412 Maple Avenue, and a question Hi [first name], Thanks for coming through 412 Maple Avenue on Sunday. I noticed you spent some time in [the room or feature they talked about]. One question: did this home come close, or did something miss? A one-line answer is plenty. It tells me which listings are worth sending you and which are not. If you'd like to see it again or look at something similar this week, I can set that up. Thanks, Dana Reyes Harbor Realty (512) 555-0142
Runs in your browser. Nothing you type is stored or sent, and there is no sign-up. The sample details are made up, so replace them with your own.
Key takeaways
- In a 2024 secret-shopper study by Mike DelPrete, 42 percent of open house hosts never asked for contact details, and 62 percent of shoppers got no follow-up.
- Name, phone and email get you a contact. Have an agent, pre-approved and timeline tell you who to call first.
- A phone number on a sheet is not written permission for marketing texts. Add a column the visitor initials.
- Follow up the next morning, sorted by the answers on the sheet.
| Column | What it tells you | Keep it? |
|---|---|---|
| Name | Who to ask for, and a way to match a later call | Always |
| Phone | The fastest way back to them | Always |
| A place to send listings and the property details | Always | |
| Have an agent? | Whether this visitor is yours to pursue | Always |
| Pre-approved? | Whether they could buy soon | Yes, on buyer-heavy listings |
| Moving when? | How soon to call and how often | Yes |
| How you heard | Which of your marketing brought them | Only if you will act on it |
| OK to text? | Written permission, initialed by the visitor | Yes, if you plan to text |
What should an open house sign in sheet include?
An open house sign in sheet should include name, phone and email, plus one to three questions that sort the visitors: do they have an agent, are they pre-approved, and when do they plan to move. Put the property address, the date and your own contact details at the top, so the page still makes sense in a folder next spring.
Every column costs you some answers. A couple in a hurry will give you a name and a number, then look at the rest of the row and hand back the pen. Choose the columns you will really use on Monday, and untick the others. The builder rebalances the widths, so what remains is easier to write in. Rows are 0.38 inches tall on the printout, because a phone number nobody can read is not a lead.
Sellers expect you to do this. NAR's 2025 Profile of Home Buyers and Sellers found agents hosted open houses for 59 percent of sellers. It also shows why visitors matter beyond the one home: 48 percent of buyers used open houses as an information source, and 5 percent found their agent by visiting one.
Paper or a tablet?
Paper works with no signal and a dead battery, and it asks nothing of the visitor but a pen. A tablet form saves you typing and has no handwriting to decode. The tablet's cost is the visitor who will not type their number into a stranger's device. Paper's cost is privacy, since every visitor can read the rows above theirs. If that bothers you, use a clipboard and a cover sheet, or print one small sheet for each group.
Do open houses still bring in leads?
Open houses still bring in leads, though usually not as a buyer's first move. In NAR's 2025 profile, only 3 percent of buyers said visiting an open house was their first step, yet 48 percent used one along the way and 43 percent rated it very useful. So the person in the kitchen is often well into the search, and the home in front of them may not be the one they buy.
That changes what the sheet is for. You are collecting people who may fit your next listing, and neighbors who may list with you later. A visitor who says "too small" has just told you what to send them. Leave a little room at the end of each row, or write on the back, because that comment is worth more than the timeline column.
Open house scripts that get the sheet signed
The script that gets a sheet signed names what the visitor gets, then hands over the pen before the tour starts. Asking at the door works better than chasing someone back from the primary bedroom. These are our suggested lines, so change them until they sound like you.
- At the door: "Welcome in, I'm Dana. Would you sign in for me? The seller likes to know who came through, and I'll send you the price history."
- When they hesitate: "Name and email is plenty. I won't call unless you ask me to." Then keep that promise.
- For the agent column: "Are you working with an agent? Either answer is fine. It only tells me how to help."
- For the text column: "If you'd like the details by text, initial that box. If not, leave it blank and I'll email."
- On the way out: "What did you think, closer or further from what you want?" Write the answer next to their name. It is your opening line tomorrow.
The open house follow up script for the next morning
The open house follow up that works goes out the next morning and refers to something from the visit. Sort the sheet first, then send. The table below turns each set of answers into a next step, and the builder writes the text and email for three kinds of visitor. Fill in the brackets, or it will be clear nobody read it.
| What the sheet says | What it means | What to do |
|---|---|---|
| No agent, pre-approved, moving in 0 to 3 months | Ready now | Call first, before 10am, then text if they do not pick up |
| No agent, not pre-approved | Interested, not ready | Text or call, and offer a lender introduction |
| No agent, 6+ months out | Early | Text the question, then add them to your slower follow-up |
| Has an agent | Someone else's buyer | One short thank you, no pitch |
| Neighbor or "just looking" | Possible future seller | Promise the sale price, and keep the promise |
| Did not initial "OK to text" | No written text permission | Email, or a personal phone call |
This page handles the first morning only. For what comes after, use the 30-day real estate lead follow-up plan. If one of them calls back, the scripts for responding to real estate leads cover the first call. And the numbers on speed to lead explain why Monday beats Thursday.
What to do with the sheet after the open house
Type the sheet into your lead list the same day, then send the seller a short report and store the paper somewhere private. By Tuesday you will not remember whose 7 is a 1. The blank CSV is ready for this: every row already holds the property and date, so several open houses can sit in one file and still show where each lead came from.
- Mark up the sheet before you leave. Star the two or three people worth a call while you still remember their faces.
- Send the seller the count. The number of groups and what they said about the home is enough. The seller does not need visitors' contact details.
- Log the follow-up. The CSV has a "Followed up on" column, so a lead you texted on Monday does not get the same text on Thursday.
- Do not leave it behind. A sheet on the kitchen counter is a list of strangers' phone numbers in someone else's home.
Can you text people who signed your open house sheet?
You can text a visitor who gave clear written permission, but a phone number on a sheet does not grant it by itself. Federal rules define prior express written consent as a signed agreement that names the number and says the person need not agree in order to buy anything. It applies to telemarketing sent with an autodialer or an artificial voice.
The "OK to text?" column exists for that reason. Turn it on and the printout adds a short disclosure in those terms, naming you and your brokerage. Visitors initial only if they agree. The FTC's telemarketing guide says consent has to be affirmative, so never fill the box in for them.
- Hours: telephone solicitations can only go out from 8am to 9pm in the recipient's local time, under the same FCC rule.
- Do Not Call: an inquiry can create an exemption, but it lasts only three months from the inquiry, and a do-not-call request ends it.
- Opting out: under the FCC's 2024 order, people can revoke consent by any reasonable means, and you have at most 10 business days to honor it. From November 25, 2026, a sender may instead name one or more exclusive opt-out methods and disclose them clearly.
The calls you miss while hosting
A sign in sheet only catches the people standing in the kitchen. Your yard sign and your listing are also producing calls, and you cannot take those during a tour. This is the part a sheet cannot fix.
Sample call: a caller from the yard sign, Sunday at 1:40pm
That is what callflo.ai does for agents. It is an AI receptionist on your line that answers while you host and texts you who called and what they want. On VIP it also books showings on your connected calendar. When texting is on, it also sends the caller a follow-up text.
It will not read your paper sheet, and it is not a CRM, so your drip emails stay wherever they are. Calling a list of past visitors is an outbound campaign, which is on the VIP plan only, at 697 dollars a month on annual billing. Starter covers inbound calls at 39 dollars a month on annual billing, or 49 dollars monthly, with 120 minutes and 98 cents for each extra minute. If you host one open house a month and your phone rarely rings during it, you probably do not need this.
Hear it answer a call from the yard sign
Call callflo.ai's own AI agent and ask it anything about your business. When you are ready, pick a plan: no setup fee, no contract, and you do not pay unless you are satisfied.
Starter is $39 a month on annual billing. Live on your line about 5 minutes after you sign up.